HiBob
Selection, implementation, data migration, configuration, automation, reporting, administrator training and post-go-live support. Listed on HiBob's official Advisory Partner directory.
HiBob consultancy overviewCertified HiBob Advisory Partner
HiBob implementation, configuration and training
HiBob implementation partner for UK businesses
We set HiBob up for CHROs, Chief People Officers, HR Directors and Heads of People in companies of roughly 100 to 1,000 people. UK-led, and international where you have teams abroad. We handle the whole job: discovery, mapping how you work today, configuration, moving your data across, integrations, testing, go-live and training. We sort out how the work should run before we configure anything, which is why adoption holds once we have gone.
At a glance
Who we help, what we implement, where we work
Who we help
- CHROs, CPOs, HR Directors and Heads of People Operations
- Fast-growth and scaling companies, 100 to 1,000 employees
- Organisations mid-restructure, post-acquisition or scaling headcount fast
- Lean HR teams with no internal HRIS specialist
What we implement
- Core HR, org structure and multi-entity setup
- Onboarding, lifecycle changes and offboarding
- Time off, attendance and workflow approvals
- Performance, goals and compensation cycles
- Payroll interfaces, integrations and reporting
Where we work
- UK-led delivery, remote and on-site
- International rollouts where teams sit outside the UK
- UK payroll, right-to-work and GDPR considerations built in
- Sectors including life sciences, technology and public bodies
Delivery stages
How a HiBob implementation runs, stage by stage
Seven stages, each with something to hand over and sign off. You always know what is done and what is next.
01
Discovery
Current state, stakeholders, entity and payroll structure, data sources, integration landscape and the outcomes leadership expects. Ends with a scoped plan and timeline.
02
Process mapping
We map how work actually flows today across onboarding, lifecycle changes, approvals and leave, then design the target process before touching configuration.
03
Configuration
Org structure, fields, permissions, workflows, task lists and cycles built to the agreed design, not a template.
04
Data migration
Extract, cleanse, map, load and reconcile. Employee records, history, documents and org data, with a reconciliation report you can sign off.
05
Integration and testing
Payroll interfaces, single sign-on and downstream systems, then structured user acceptance testing with your team, not just ours.
06
Go-live
Cutover plan, comms, launch support and a hypercare period while the first real payroll and lifecycle events run through the system.
07
Training and handover
Role-based training for administrators, managers and employees, written documentation, and an agreed post-go-live support arrangement.
Training
What the training covers
Delivered live, remote or on-site, with recordings and written documentation you keep.
Administrators
Configuration, permissions, workflow changes, reporting, data hygiene and troubleshooting, so your team can change the system without a consultant.
Managers
Approvals, team data, performance and leave in the flow of their day, with the two or three habits that make adoption stick.
Employees
Short, practical enablement on the handful of tasks they will actually do, delivered as part of launch comms.
Formats: live remote sessions, on-site workshops, train-the-trainer, recorded modules and written runbooks.
Platforms
The HRIS platforms we implement and optimise
HiBob is where we hold formal partner status. We work across the wider HRIS market so our advice on fit stays independent.
Sage People
Implementation support, configuration review, workflow design and reporting for teams already running or moving to Sage People.
Dayforce
Configuration, process design and optimisation for organisations consolidating HR, payroll and workforce management.
Dayforce workFactorial
Implementation and optimisation for scaling teams standardising HR operations for the first time.
Factorial workPeopleXD & Ciphr
Process mapping, configuration and reporting support across both UK mid-market platforms.
Workday & SuccessFactors
Work design, process rationalisation and adoption support alongside enterprise deployments.
TeamTailor
Recruitment process design, configuration and integration into the wider people data model.
Other HRIS platforms
Our method is platform-agnostic. If your system isn't listed, we'll still map the work first and configure the tool around it.
Delivery experience
Organisations we have supported
Copieux has supported Novacyt, OrganOx, ABBYY and the Money and Pensions Service across HiBob advisory, optimisation and implementation-support work, focused on organisations that were growing, restructuring, or needed stronger confidence in their people data.
Client work includesNovacytOrganOxABBYYMoney and Pensions Service
Outcomes
What you get at the end of it
A system that fits
Configured to your real processes and entity structure, not a default build.
Data you can trust
Migrated, reconciled and clean enough to report to the board on.
Adoption that holds
Managers and employees using it because it is faster than the workaround.
A team who can run it
Your admins can change the system themselves once we hand over.
Hours back each week
The manual admin carried by the system instead of by your team.
Related services
Where to go next
HiBob administrator training and post-go-live support
Build in-house capability and keep the system healthy after launch.
Read moreHR automation consulting for UK teams
Remove manual admin across the employee lifecycle, on any HRIS.
Read moreHiBob implementation and optimisation
Our wider HiBob practice, including selection, rescue and analytics.
Read moreFAQ
HiBob implementation, your questions answered
Are you an official HiBob implementation partner?
Copieux Group is a certified HiBob Advisory Partner, listed on HiBob's official Advisory Partner directory. We deliver implementation, configuration, data migration, reporting and training work, and we are engaged both directly by clients and alongside HiBob's own project teams.
Who do you typically work with?
CHROs, Chief People Officers, HR Directors and Heads of People Operations in fast-growth, scaling and rapidly changing organisations, typically 100 to 1,000 employees. We are UK-led and work internationally where a client has teams outside the UK.
How long does a HiBob implementation take?
It depends on headcount, entity structure, payroll integration and data quality. A single-entity UK implementation is usually faster than a multi-country rollout with several payrolls. We size it during discovery and give you a stage-by-stage plan before you commit.
Can you take over an implementation that has stalled?
Yes. Recovering stalled or under-configured HiBob environments is one of our most common engagements. We audit the current configuration, data and adoption, then rebuild what needs rebuilding rather than starting again from scratch.
Do you handle the data migration?
Yes. Data extraction, cleansing, mapping, load and reconciliation are part of the delivery scope. Migration is where most implementations lose credibility, so we treat data quality as a deliverable, not a task.
Do you train our team, or just configure the system?
Both. Every implementation includes role-based training for administrators, managers and employees, plus documentation, so capability stays in-house after go-live.
What if HiBob turns out to be the wrong platform for us?
We will tell you. We give independent selection advice across the wider HRIS market first. If HiBob is not the right fit, we help you choose the platform that is.
A Better Way
Get HiBob right first time
Tell us where you are and we will tell you straight what the work involves and what it takes.